16.0 16.1 Student Grades

A. Audit Grade Option. A grading option available to any short-term student who is enrolled in a course for “self-improvement.” The student does not intend to work toward a certificate nor present course records to an employer. The audit option does not ordinarily allow the student to take part in examinations or be graded unless requested by the student.
B. Course. A portion of a total career program for which a grade is issued and entered on a transcript.
C. Full-Time Student. A secondary or post-secondary student enrolled in a full-time program.
D. Part-time Student. A student enrolled on a part time basis in a full-time program.
E. Grading Option. Grading options are available for short-term students.
F. Grading Period. A predetermined length of time for which instructors issue grades that reflect student performance in a course/Program.
G. Short-Term Student. A student enrolled in any short-term/adult career development course.
H. Pass/Fail Grade. A minimum passing grade is predetermined for a course. A student earning the required minimum grade is issued a pass (P) grade. A student who does not earn the minimum required grade is issued a failing (F) grade. Minimum passing scores for courses may vary according to outside agency or employer requirements.
I. Satisfactory Academic Progress. A student is considered to be making satisfactory academic progress if the student maintains a grade of “C” and the student’s attendance is within limits prescribed in the attendance policy. Minimum passing scores for courses may vary according to outside agency or employer requirements. Some programs may have special grading requirements different from “C” to satisfy state and national accreditation guidelines.
J. Truant. A student is considered to be truant if he/she intentionally fails to comply with the Oklahoma School Attendance Law.
K. Unsatisfactory Academic Progress. A student is considered to be making unsatisfactory academic progress if the student’s grades fall below a “C” and/or absence exceed the limits prescribed in the attendance policy. Unsatisfactory academic progress may be defined differently in programs or courses for which special grading scales exist to meet state or national certifications or other special requirements. Requirements are defined in the applicable student handbook.

Student Responsibility. In order to receive a grade, it is the student’s responsibility to complete course requirements, return all school-owned books, books and equipment or pay for the same, and pay all tuition, fees and any other indebtedness. Student indebtedness may result in a “hold” being placed on report cards, transcripts and/or other student records until the debt is paid in full. 

Letter Grades, Grading Scales and Percentages. The following criteria will be used for the assignment of letter grades, grading scales and percentage grades for students participating in full-time courses: A

Special grading scales may be used to meet the state and national certification, apprenticeship program and other special requirements.

Incomplete Grades. When a grade of I is issued, the student has ten (10) day for the end of the grading period to correct the I grade or the I shall be recorded as an F.

Recording Grades. Grades earned are recorded by the instructor in an official grade book or electronic grading system.

Course Grades. Grading patterns are calculated and established by the instructor(s) and may include, but not limited to practice of technical skills grades; written work grades; test grades; project grades; WBE grades. Each instructor’s grading pattern will be on file in the Executive Director of Instructional Development’s office in the course syllabi. Instructors will give the students a copy of the grading pattern at the beginning of each course. Though not specifically graded, there is no intent in this policy to minimize the value of instructional emphasis on students’ attitude, attendance, or development of a positive work ethic.

If a student exceeds five (5) absences within a 9-week grading period and required makeup work is not completed (a maximum of only three (3) excused absences can be made up), they shall automatically receive a grade of “N” for that time period. Students who receive an “N” (no credit) for attendance will have their earned numeric grade reported to the sending school. However, this doesn’t mean credit for completion of the course will be granted.